Time Entry Delegation (Preview) in Microsoft Dynamics 365 Project Operations
IntroductionIn this blog, I’m going to talk about another productivity-boosting enhancement in Dynamics 365 Project Operations, the Time Entry Delegation (Preview) feature. This feature, released as a production-ready preview on September 24, 2025, allows a resource to log, modify, or submit time entries on behalf of another user for a limited duration. In simple words, if someone is on leave or unavailable, another trusted team member (delegate) can take over their time entry responsibilities without disturbing project timelines. Problem Statement In traditional setups, only the assigned resources could log or submit their time entries.This created challenges when: These scenarios resulted in missing time entries, delayed invoicing, and reporting inconsistencies. To address this gap, Microsoft has introduced the Time Entry Delegation feature. UPDATE: The Time Entry Delegation feature enables a resource (called the delegator) to temporarily assign another user (called the delegate) who can: Enabling Time Entry Delegation (Preview) Enabling the Feature Once activated, a new menu item called “Delegates (Production Ready Preview)” will appear under the My Work section in both the Project Operations and Team Member apps. Setting Up a Delegate After enabling the feature, setting up a delegate is simple: Once saved: Other Views Available Logging Time as a Delegate When you are assigned as a delegate, you can log and manage time entries for another user: Example: Let’s say William is on leave from October 7th to 11th.He assigns John as his delegate for that period. Now, during these dates, John can: After October 11th, delegation automatically ends, and Priya regains full control of her time entries. Time Entry Experience for Delegates When delegation is active, a few changes appear in the Time Entry form: Other fields (like Project, Task, and Role) automatically adjust based on the delegator’s assignments. This ensures that the delegate only logs time on projects or tasks relevant to the original user. Note: These changes apply only during weeks when a delegate relationship exists. Outside of delegation weeks, time entry behavior remains normal. Tracking Time Entries Logged by Delegates Both the delegate and delegator have dedicated views: For Delegates For Delegators Audit Trail for Delegated Time Entries During the preview phase, Project Operations tracks delegated actions using two key fields: Current Limitations Conclusion The Time Entry Delegation (Preview) feature is a major productivity booster for organizations using Dynamics 365 Project Operations. It brings flexibility to resource management by allowing temporary delegation of time logging and submission responsibilities — ensuring that project timelines, invoices remain accurate and up-to-date, even during employee absences. Thank you, Kalyani for your valuable inputs to these blogs!